Chair
Matt Booth
Members
Dale Booth
Charlotte Brousseau
Scott Soby
Marc Pratt
Jim Brown
Purpose
To maintain and improve the buildings and property of the Campgrounds, in compliance with all relevant OBOT policies and procedures.
The Operations Committee Chair serves as the Board-Designated Operations Manager unless the Board designates or hires someone else to serve in that capacity.
Responsibilities
- Identify Community of Christ (World Church) policies, OBOT policies, State laws, and federal, state and local regulations relevant to committee’s work to ensure compliance, particularly Church Risk Management requirements and the Operations Expenditures Policy as enacted by the Board on October 27, 2007.
- Work with the Treasurer to establish maintenance budgets/schedules/procedures for the physical upkeep of all grounds and church-owned facilities. This includes common area landscaping and lawn care when completed by employee-staff and not an outside vendor-contractor.
- Serve as the initial point of contact with Lot Lessees to answer questions and resolve issues regarding alterations to their premises and/or leased land.
- Provide permit authorization letters, or referral to the full Board, for work requested by Lot Lessees as authorized in the Building Permit policy.
- Provide tree trimming/removal permission letters for work requested by Lot Lessees as authorized in the Taking Down – Trimming Trees on Leased Premises policy.
- Obtain and recommend renewal and/or replacement vendor contracts for regular and intermittent services for waste removal/recycling; tree trimming &/or removal; asphalt repair/maintenance (including roads and tennis courts); snow plowing/shoveling & other snow removal; and common area landscaping as required or requested and provide to Board for approval.
- Inspect/Monitor quality of vendor work for adherence to contracts.
- Schedule removal of snow from roadways, walkways and other areas as required after snowfall to be completed by employee-staff and/or contracted vendors as needed.
- Periodically examine asphalt surfaces/hardscapes (including roads and tennis courts) and recommend repair/maintenance to the Board, as needed.
- Annually inspect common area trees for trimming and/or removal due to damage or disease and schedule for spring and/or fall as needed, including authorized requests from Lot Lessees.
- Monitor and maintain the undeveloped ‘back lot’, maintaining or replacing posted “No Trespassing” signs, or taking other actions as needed or requested by Board.
- Monitor need for security and arrange as needed or requested by Board.
- Maintain a list and description of all church-owned buildings and all equipment.
- Recommend capital improvement projects to be considered by the Board.
- Obtain and present bids on capital projects or maintenance projects to the Board for the Board’s consideration as required by the Operations Expenditure Policy.
- Provide access to all buildings and equipment as needed to ensure their proper functioning and safety
- Perform or provide for ongoing maintenance of church-owned short-term rentals, including hutments, Recreation Center, Youth Chapel, Muddy Cove Retreat Center, tabernacle and campsites.
Cross Committee Collaborations
- In collaboration with the Rentals Committee:
- Establish personnel requirements to manage all rentals, and associated costs.
- Hire, manage and supervise all contractors, maintenance employees, landscapers, and volunteers engaged in the Committee’s processes, providing a clear scope of work or job description, including clear chain of command, to each, updating employee job descriptions as needed, and ensuring work meets expectations.
- Perform or provide for maintenance and remodeling necessary for church-owned long-term rentals.
- Designate/assign management of reservations and rental applications of all church-owned short-term rentals, including the Muddy Cove Retreat Center, hutments, cottages, campsites, and group facilities.
- Designate/assign/hire rental manager who will collect, record and deposit all rental fees and submit proper accounting documentation to the Treasurer.
- Designate/assign/hire rental manager to provide support to renters while on the grounds, check-in, provide keys, replenish supplies, communicate and enforce rules of use, etc.
- Ensure all rental properties are safely and properly maintained.
- Bring to the attention of the Rentals Committee, any abutters who are using Church property without permission and work together on response, as needed.
- Identify maintenance and capital improvement priorities in coordination with the Operations Manager, Maintenance Supervisor and the Financial Management Committee.
- Plan projects for campgrounds workdays in conjunction with the Beautification Committee.
- Work with the Cottage Committee to address requests from lot lessees about maintaining their property per lease requirements and policy.
- As needed, work with the Governance Committee to revise existing policies or draft new policies or procedures related to committee work.